Occupancy rate calculator
Enter how many units you rent out, over which period, and how many days were booked. You will see your occupancy rate, your empty days and what an available day earns you on average.
Your occupancy rate
60.3%
220 of 365 available days booked
- Available days365
- Booked days220
- Empty days145 days
- Revenue in this period–
- Revenue per available day–
This calculator runs in your own browser. Nothing is sent or stored.
Booked days divided by available days
Your occupancy rate says what share of your available time you actually rented out. You work it out like this:
Occupancy rate = (booked days ÷ available days) × 100
The number of available days is your number of units times the number of days in the period. If you rent out two holiday homes over a month of thirty days you have sixty available days. If thirty-nine of those days were booked, you get 39 ÷ 60 × 100 = 65 percent.
If you rent out by the hour rather than by the day, the same sum works with hours: add up your booked hours and divide them by the number of hours you were open.
Always count the same things
Cleaning, maintenance and transport days may count as available or be left out. Either is fine, as long as you do it the same way every period. Otherwise you are comparing apples with pears.
Compare with the same month last year
Renting is seasonal work. Comparing July with November says little; July against last July says everything.
Occupancy is not the same as revenue
A full calendar at too low a price can earn less than a quieter month at a better price. So enter your daily rate as well.
Three numbers that take you further
Occupancy rate
What share of your available days were booked. The figure you use to compare periods with each other.
Empty days
How many days you left on the table. Often more concrete than a percentage: thirty empty days lands differently from eight percent.
Revenue per available day
Your occupancy times your average daily rate. This is the number that shows whether more bookings also mean more money.
What is a good occupancy rate?
There is no general figure for it, and an average you cannot check yourself is of little use. What counts as good depends on your location, your season, your price and how many days you actually wánt to rent out. Compare with yourself instead: the same period last year, and your units against each other. For a real industry benchmark, use figures from your national statistics office or your trade association.
| Type of rental | Where the empty days usually are |
|---|---|
| Holiday homes and chalets | Gaps of one or two nights between bookings |
| Hotels and B&Bs | Weekday nights outside the season |
| Campsites and glamping | A shoulder season that is too short |
| Equipment and tools | Transport and inspection days |
| Courts and spaces by the hour | Quiet mornings and late evenings |
Where the empty days usually sit
What costs you occupancy
- closeGaps of one or two nights nobody can book
- closeA minimum stay that is the same all year
- closeRequests answered only a day later
- closeA calendar that differs per channel
- closeNo view of which weeks are structurally empty
What helps
- checkAllow a shorter stay outside the season
- checkBookable online directly, without an email exchange
- checkOne calendar that is identical on all your channels
- checkMake single days between bookings visible
- checkSee per period what was booked and what it earned
Let your occupancy track itself
If all your bookings sit in the same calendar you no longer need to work this out by hand. Bookedin shows per property or item how many days were booked and what they earned. See analytics.
Frequently asked questions
Divide the number of booked days by the number of available days and multiply by a hundred. The number of available days is your number of units times the number of days in the period. If you rent out two holiday homes over a month of thirty days you have sixty available days; if thirty-nine of those were booked, your occupancy rate is 65 percent.
There is no general figure for it, and an average you cannot check yourself is of little use. What counts as good depends on your location, your season, your price and how many days you actually want to rent out; a home you use yourself for four weeks a year can never reach a hundred percent. Compare with yourself instead: the same period last year, and your units against each other.
That is up to you, as long as you are consistent. Count them as available and you see how much you could in theory have rented out. Leave them out and you measure how well you used the days that were genuinely sellable. Do not switch between the two, or you are comparing two different things.
The occupancy rate says how many of your available days were booked. Revenue per available day, also called RevPAR, multiplies that by your average daily rate. High occupancy at a low price can earn less than lower occupancy at a better price, so always look at both.
Start with the days you are missing now: gaps of one or two nights between bookings, quiet weekdays and the low season. A shorter minimum stay outside the season, direct online booking without an email exchange, and a calendar that is identical across all your channels fill those gaps fastest.
Yes. Because all your bookings sit in the same calendar, Bookedin sees per property or item how many days were booked and what they earned, so you no longer need a spreadsheet for it. See analytics.
Any other questions? You can always email us at info@bookedin.nl.
